Travel Information :: Georgia Perimeter College
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     Travel Information

    Travel Regulations Summary

    American Express Travel Center Campus Travel
    Prior Approval for Travel Meal Limits
    Travel Expense Statement Registration Fees
    Mileage Rate Travel Guidelines

     

    American Express Online: 1-888-762-8728

    http://corp.americanexpress.com/axommd

    An authorization number is required when making online airline reservations. This 10-digit code is assigned by the Budget Office on the prior approval form.  American Express Online charges a $7 service fee for tickets booked online and agent assisted booking $22.00.

    Prior Approval For Travel

    Approvals for local travel are submitted on a fiscal year basis. Authorized expense amounts must be approved by the department budget manager.

    Travel Expense Statements

    Travel Expense Statements must be submitted within 60 days of the trip. Incomplete forms will be returned to the employee. Statements received after 60 days may not be reimbursed.
    Reimbursements for local travel will be processed on the 20th of each month.
    Original receipts are required for lodging, airfare, and vehicle rental.
    Travel reimbursements are deposited via EFT (Electronic Funds Transfer) checks are returned to the Campus Student Accounts Office for pickup.

    Mileage Rate

    Effective January 1, 2009 the mileage rate is $0.55 per mile

    Campus Travel - mileage limits one way


    Alpharetta to Clarkston 30 Dunwoody to Alpharetta 14
    Alpharetta to Decatur 37 Dunwoody to Clarkston 13
    Alpharetta to Dunwoody 14 Dunwoody to Decatur 22
    Alpharetta to Gwinnett 19 Dunwoody to Gwinnett 22
    Alpharetta to Newton 63 Dunwoody to Newton 51
    Alpharetta to Lakeside 24 Dunwoody to Lakeside 9
    Clarkston to Alpharetta 30 Gwinnett to Alpharetta 19
    Clarkston to Decatur 10 Gwinnett to Clarkston 24
    Clarkston to Dunwoody  13 Gwinnett to Decatur 34
    Clarkston to Gwinnett  24 Gwinnett to Dunwoody 22
    Clarkston to Newton  40 Gwinnett to Newton 37
    Clarkston to Lakeside 4 Gwinnett to Lakeside 22
    Decatur to Alpharetta 37 Newton to Alpharetta 63
    Decatur to Clarkston 10 Newton to Clarkston 40
    Decatur to Dunwoody 22 Newton to Decatur 35
    Decatur to Gwinnett 34 Newton to Dunwoody 51
    Decatur to Newton 35 Newton to Gwinnett 37
    Decatur to Lakeside 13 Newton to Lakeside 43
    Lakeside to Clarkston 4 Lakeside to Decatur 13
    Lakeside to Dunwoody 9 Lakeside to Gwinnett 22
    Lakeside to Alpharetta 24 Lakeside to Newton 43

    Meal Limits

    Breakfast $6
    Lunch $7
    Dinner $15
    Total $28

    Registration Fees

    Registration Fees may be paid in advance by the College. A payment request with the Federal Identification No., registration form with one additional copy, and Prior Approval should be submitted at least two weeks prior to the registration deadline. Send all forms directly to the Budget Office, Decatur Campus.

    TRAVEL GUIDELINES

    Step 1

    Submit a Prior Approval for Travel to the Budget Office, Decatur Campus.
    • Prior Approval must be completed and signed by your supervisor.
    • Prior Approval should be submitted at least two weeks prior to any registration deadlines.
    • If traveling by air, an authorization number will be assigned by the  Budget Office.
    • An approved copy will be returned to the department if you include extra copies.

    Step 2

    Prepayment of Registration Fees
    • One completed and approved Payment Request, including the Federal Identification Number. 
    • Three copies of a completed and approved Prior Authorization for Travel. 
    • Original and one additional copy of the completed registration form.

    Step 3

    Travel Reimbursement
    • Complete the Travel Expense Statement, with supervisor's approval, and submit it to the Budget Office, Decatur Campus
    • Include original receipts for lodging, vehicle rental, registration, and airfare with the expense statement.